Can you drive up levels of organisational project maturity by sharing “everything” – from the gospel of project management best practices, through tasks on a development level, to the overall progress and status of ALL projects?
Should the level of data and information you share evolve in line with your maturity?
On Tuesday 5th of October 2010, ESI gathered more than 40 Heads of PMO and likes during a half day event entitled “Sharing Real Life PMO Challenges”. Several questions were raised to the audience and here is their feedback:
- Lessons learned are seen as very important but how does one motivate the project managers to capture these lessons at the end of a project? This is a very difficult task!
- When an efficient platform for lessons learned is provided it can work quite well. Webinars have been noted to be quite effective. Organisations today publish a huge amount of information and it can be difficult to get to the desired information. Running global webinars has helped curve this problem.
- Creating a database of project managers that worked on specific types of projects is quite useful. This allows other PM’s who are starting a new project to look up other PM’s who worked on similar projects in the past and have a one to one discussion about lessons learned.
- There is a limit to the amount of knowledge that can be shared. As a result of time constraints/stress involved in the world of a project manager, if they cannot easily find the information they are looking for on a particular knowledge sharing platform, they will not use it again.
- The PM practice can gain greatly from the introduction of knowledge management across the corporation. Wikis are a good example of this and these have had significant results on the organisation as a whole. It has helped to mature the practice.
- Sharing everything is great in theory but more difficult in practice! The PMO needs to take a lead and ensure that this is stored and communicated in an orderly fashion. Sharepoint is seen as a very strong tool for organisations.
- Putting in knowledge management is perceived as being quite simple; it is taking it out that seems to be the difficult part.
Do you share these comments or have you got different views on the subject?